Documentation & Tendering
Technical layout and format control so documentation arrives ready for a tender, approval, or client handover — with no last-minute surprises.
What is included
- Panel and graphic report layout for public or private tenders.
- Technical documentation preparation for tenders.
- Format review and control ahead of approval submission.
- Final adjustment of documentation before client handover.
How we work
- You share the tender brief or the format requirements for approval.
- We lay out and adjust the documentation to those requirements.
- Final format review before submission or handover.
Documentation and tendering for architecture and engineering firms
We work as an outsourced technical office for architecture and engineering firms across Spain, remotely, on the last stage of a project: the one that decides whether a competition, a professional body approval, or a public tender lands on time and in the right format. It's the point with the least margin for error, where a layout mistake can knock a proposal out.
We work directly from the brief of each public tender or architecture competition: we extract the format requirements, panel size, page count, and file naming, and adjust the documentation to those exact requirements before submission.
We also cover preparing technical documentation for professional body approval, with the format control each professional body requires, and the final adjustment of drawings and reports before the documentation leaves the studio for the client.
What we deliver
- Competition panels and graphic reports
- Full panel layout for architecture competitions, matching the size and format set out in the tender brief.
- Documentation matched to the brief
- Format requirements, naming, and file structure extracted from the brief of a specific public tender.
- Documentation ready for professional approval
- Format and content control matching what each professional body requires before submission for approval.
- Final check before handover
- Review of format, scales, and numbering across all documentation before it leaves the studio for the client or the issuing body.
Tools
- InDesign
- AutoCAD
- Revit
- Photoshop
- Bluebeam
When to use this service
Why Cotia
- We read the brief before laying anything out
- We don't apply a generic template: the format comes from the specific requirements of each tender brief.
- Remote, across Spain
- We serve architecture and engineering firms across Spain with no need for travel.
- A final check before handover
- We act as the last quality control on format before the documentation leaves the studio.
Frequently asked questions
- Can you work from a specific tender brief?
- Yes, we adjust the layout and format to whatever each tender brief requires.
- Do you review the format before submission for approval?
- Yes, that is part of the service: final format control before sending it for approval.
- How much notice do you need before a tender deadline?
- The earlier the better, but we agree on it case by case depending on the volume of documentation.
- Can you lay out panels for an international architecture competition?
- Yes, as long as the brief is available, we adapt the format to the language and requirements it sets out.
- Do you help prepare documentation for professional body approval?
- Yes, we prepare and review the format of the technical documentation before it is submitted to the relevant body.